APPM Constitution

1) Goal

i) To promote the best possible palliative care for children, young people and their families, regardless of care setting, through professional support for doctors providing paediatric palliative care

2) Aims

i) To promote the practice of paediatric palliative medicine and the development of standards of good practice
ii) To ensure appropriate standards of education, training and practice of paediatric palliative medicine including through the work of the Royal Colleges of Paediatrics and Child Health, the Royal College of General Practice and other relevant institutions.
iii) To promote equity of access to appropriate and effective paediatric palliative care services
iv) To identify priorities for paediatric palliative care research, providing direction and facilitation for research as appropriate
v) To promote co-operation and collaboration with other professionals, statutory and voluntary organizations involved in the care of children and young people with life threatening and life limiting conditions and their families
vi) To maintain formal links and effective communication between relevant medical colleges and other national and international bodies

3) Membership

i) Membership will be open to medical practitioners who are graduates of the royal colleges and who work particularly with children and young people with life threatening and life limiting conditions and their families
ii) Associate membership will be open to non medical professionals and others with a specific interest in paediatric palliative care, on the advice of the executive committee.
iii) Associate members may be invited to sit on the executive in order to provide expert advice and guidance. However they are not eligible to vote or to become officers.
iv) Honorary membership may be conferred on the advice of the executive committee

4) Executive committee

i) The executive committee will consist of the officers of Association for Paediatric Palliative Medicine plus eight other members
ii) Members of the executive will be elected from the membership at the Annual General Meeting or by postal ballot. Nominations should be submitted in writing to secretary no less than 3 months before the annual general meeting
iii) Members of the executive will serve for a period of three years in the first instance, which will run concurrently. The period of office will commence at the annual general meeting.
iv) Following completion of their initial term of office, members of the executive committee may chose to stand for re-election for a maximum of 2 further terms
v) Composition of executive committee will include:
- 2 general practitioners at least one of whom is also working in general practice
- 2 two paediatricians with an interest in paediatric palliative care
- 2 consultant paediatricians in specialist paediatric palliative care 
- 5 others who may be from the groups identified above but may also include other physicians with an interest in paediatric palliative care such as adult palliative care consultants or trainees in paediatric palliative care or others
vi) The chair of the Together for Short Lives policy and practice committee (or equivalent) or their nominated deputy will be co-opted to serve as a member of the APPM Executive unless they are also a member of the APPM Executive in their own right
vii) The chair of the RCPCH Paediatric Palliative Care CSAC or their nominated deputy will be co-opted to serve as a member of the APPM Executive unless they are also a member of the APPM Executive in their own right
viii) The executive committee will have the power to co-opt other members as required

5) Officers

i) The officers of the Association for Paediatric Palliative Medicine will be a Chair, Vice Chair, Secretary and Treasurer
ii) The officers will be elected from the executive for a period of three years which should run concurrently. The period of office will commence at the annual general meeting.
iii) The officers will be elected from the executive by agreement.

6) Meetings

i) The executive committee will meet at least 3 times a year, one of which will be the annual general meeting
ii) There will be at least two scientific and/or educational meetings each year, one of which will be held in association with the annual general meeting
iii) There will be an annual general meeting for which not less than 28 days notice will be given
iv) The quorum for voting at an annual general meeting will be a minimum of 15 members with the number of ordinary members exceeding the number of committee members
v) An extraordinary general meeting may be convened by the executive committee if 20 members apply in writing to the chair. Not less than 28 days notice will be given
vi) At all meetings of the Association for Paediatric Palliative Medicine, including executive meetings, each member will have one vote except for the chair who will not normally vote. In the case of an equal division of votes the chair will have the casting vote.

7) Finance

i) Finance of the Association for Paediatric Palliative Medicine will be maintained by the treasurer. The treasurer will have authority to disburse funds for the benefit of the group and will submit the accounts at the annual general meeting
ii) Signatories will be the treasurer and two other members of the executive
iii) An annual subscription will be levied on all members. The level of this will be determined at the annual general meeting and will form the basic source of income for the group.
iv) Changes to the subscription rate will be agreed by the executive committee. No less than 28 days notice will be given of any such changes
v) Preferred payment method for subscriptions will be by direct debit for which a preferential subscription rate may be offered at the discretion of the executive committee

8) Amendments to the constitution

i) Amendments to the constitution will be made at the annual general meeting or by postal ballot of all members
ii) Where amendments are proposed at the annual general meeting the amendments must be submitted to the secretary and circulated at least 28 days before the meeting. A postal vote must be available for those unable to attend the annual general meeting
iii) Amendments will require two thirds majority vote at the annual general meeting and/or postal ballot

9) Winding up of the Association for Paediatric Palliative Medicine

i) In the event of winding up of the Association for Paediatric Palliative Medicine any outstanding funds will be transferred to allied charities or professional associations at the discretion of the executive committee